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OBIA Board of Management Meeting Agenda Package November 15 2017

AGENDA*
Orangeville BIA
Meeting of the Board of Management
Wednesday, May 24 th , 2017 at 1900
Mission: To support our members’ by contributing to the economic, cultural and social wellbeing of our community.
Members: Veronica Cvet, Shawn Koroscil, Troy Brett, Joe Sammut, Mayor Williams, C. Patton, Councillor Garisto
Regrets: S. Stevens
Guests: Susan Feindell, Blumen on Broadway
1. Call to Order 0700 hours – J. Sammut
2. Declaration of Conflict of Interest – J. Sammut
3. Attendance – As listed above –J. Sammut
4. Review and Approve Board Meeting Minutes of October 18th, 2017- J. Sammut
5. Officers Report – Updates
a) RED Grant/Rebranding – A. Scheel
b) Property Agreements/Evaluation (Closed) – J. Sammut
c) Electric Highway – A. Scheel
d) Public Piano/Busker Licensing – A. Scheel
e) Market Revenue (Closed) – J Sammut
f) Laneway/Broadway Cameras – A. Scheel
g) Cash Handling Best Practices – A. Scheel
h) Transit Hub
i) Strategic Plan Check-up
6. OBIA Strategic Plan Progress Dashboard Review – J. Sammut
7. Strategic Pillars – Monthly Check-in
a) Customer Attraction – Staff Status Reports
i) Marketing Update – A. Scheel
ii) Events Update – A. Scheel
iii) Farmers’ Market Update – A. Scheel
b) Member Engagement – Committee Reports
i) Member Visits – All
ii) Events Committee – V. Cvet
c) Beautification/Unique Spaces – Committee Reports
i) Streetscape – V. Cvet
ii) Communities in Bloom – V. Cvet
d) Stakeholder Alignment – Committee Reports
i) Headwaters Tourism – A. Scheel
ii) Blues and Jazz Festival – A. Scheel
iii) Heritage Committee – V. Cvet
iv) Economic Development – T. Brett
v) Arts & Culture – A. Scheel
vi) Access Orangeville – A. Scheel
e) Organizational Effectiveness – Staff Status Reports
i) Administrative Reports – A. Scheel
8. Financial Report
a) Financial Reports to October 31st, 2017 – S. Koroscil
b) 2016 Audited Financial Statement – S. Koroscil
9. Parking Lot (Deferred) Items
a) Boundary Expansion
b) Town-wide Event/Risk Management Plan
c) Member Engagement/Survey
10. New Business
a) Streetscape Contract
b) AGM 2018 Date/Location
c) Letter from MP David Tilson
d) Magical Christmas Forest Invitation to Participate

2018 Budget Meeting: Wednesday, December 13th, 7:00 AM at the Orangeville BIA Office, 172 Broadway, Orangeville.
Adjournment.

Members Attending: V. Cvet, S. Koroscil, J. Sammut, T. Brett, N. Garisto, C. Pattom
Absent: S. Stevens
1. Meeting called to order 19:00
2. No Conflict of Interest declared.
3. Attendance as listed above.
4. Moved by V. Cvet, S. Koroscil -Carried
Motion to accept Board of Management Meeting Minutes of September 20th, 2017.
5. Officers Report
a) RED Grant/Rebranding – Deferred to November meeting.
b) Property Agreements /Evaluation
Moved by T. Brett, N. Garisto -Carried
Motion to close session to discuss a proposed or pending acquisition or disposition of land by alocal board.
Moved by T. Brett, N. Garisto -Carried
Motion to re-open session
c) Electric Highway – A. Scheel to draft letter to Council and Orangeville Hydro regarding the installation of vehicle charging
stations.
d) Public Piano – Town staff are working on a draft policy.
e) Market Revenue
Moved by T. Brett, N. Garisto -Carried
Motion to close session for the purposes of discussing the security of the property of the municipality or local board and
personal matters about an identifiable individual, including municipal or local board employees.
Moved by T. Brett, N. Garisto -Carried
Motion to re-open session
f) Laneway/Broadway Cameras – Members are encouraged to install security cameras at the front and rear of their
properties. S. Koroscil to arrange with Town IT to inspect BIA cameras.
6. OBIA Strategic Plan Progress Dashboard to be reviewed quarterly as provided – Deferred to November Meeting.
7. Strategic Pillars
a) Customer Attraction – Staff Reports
i) Marketing Update – As provided.
ii) Events Update – As provided.
iii) Farmers’ Market Update – As provided.
b) Member Engagement – Board/Committee Reports
i) Member Visits – Deferred to November Meeting.
ii) Events Committee – Nothing to report at this time.
c) Beautification/Unique Spaces – Staff/Committee Reports
i) Streetscape – Deferred to November meeting.
ii) Communities in Bloom – Nothing to report at this time.
d) Stakeholder Alignment – Committee Reports
i) Headwaters Tourism – Nothing to report at this time.
ii) Blues and Jazz Festival – Nothing to report at this time.
iii) Heritage Committee – Deferred to November meeting.
iv) Economic Development – Deferred to November meeting.
v) Arts & Culture – Deferred to November meeting.
vi) Access Orangeville – Deferred to November meeting.
e) Organizational Effectiveness – Staff Reports
i) Administrative Report – As provided
8. Financial Report
a) Financial Reports to August 31st,2017 – deferred to November meeting
b) 2016 Audited Financial Statement – Deferred to November meeting
9. Parking Lot (Deferred) Items
a) Boundary Expansion – defer further discussion until after re-branding project has been completed.
b) Town-wide Event/Risk Management Plan – still under Town review.
c) Member Engagement/Survey – Defer until after re-branding project is underway.
10. New Business
a) Best Practices for Cash Handling – Constable S. Davis reviewed best practices and made recommendations.
b) Transit Hub – A. Scheel to reply to the request for comments; a transit hub, while important , should not be located
within the BIA boundaries at the expense of parking.
c) Strategic Plan Check-up with Cypress Strategies – A. Scheel to invite S. McQuade for a Strategic Plan meeting on
Wednesday, November 8th at 8 am.
11. Adjournment – 09:45

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OBIA Board of Management Meeting Agenda Package November 15 2017